You’re planning to switch premises this year and move to a new workspace that inspires creativity and productivity. It’s an exciting time.
However, if you don’t plan the move carefully or think it all through, what feels like a great opportunity for growth might quickly turn into an incredibly stressful time.
Here are a few tips from the team here at Flow Office that can help you sail through the process and help ensure all those pieces fall into place.
Start planning early
Get ahead of the game and avoid those last-minute frantic struggles by getting organised for your office move as soon as you can.
Consider everything in the tiniest of detail including how you will move your office equipment and how you will arrange your new office. This will help the process to go smoothly and help keep stress at bay.
When it comes to a huge task such as moving office, you simply can’t do it on your own. Lighten your load by spreading the responsibility between several members of staff, considering their expertise and their personal talents.
An office manager or member of admin is usually a good choice, but find what works best for your business. Also ask members of staff to pack up their own desks to further reduce the burden.
Decide on a budget
Moving office can be expensive, so make sure you decide how much you can afford to spend on your move before you make any decisions. Depending on the size of your business and your requirements, this can get expensive so get clued up as soon as you can.
Communicate your change of address ASAP
Let everyone know about your office relocation as soon as you can, so that your business can run as smoothly as possible. That includes your staff, clients and any suppliers you deal with. The last thing you want is for letters to lie unopened at your old address!
Research the best moving company
If you’re planning to use a removal company, you should get at least three quotes before you make your decision.
Look for one with a good reputation, a high quality of service and prices that fit within your budget. If you can, it’s also worth looking for a company that can do most of the hard work – such as packing, loading, unloading and unpacking for you – as this can really make a difference.
Make sure everything will fit
Before you make your move, check the floor dimensions and layout of your new office space to make sure your office furniture fits exactly as you’d like.
If not, or you feel that your new office needs a new lease of life, you might also like to consider an office redesign to get it all perfect from day one.
Label your boxes carefully
Keep the move itself stress-free by labelling every single box with a number and a location, then record the information on a spreadsheet.
This will help the removal company to place everything in the correct room and allow you to find everything that you need with minimal effort.
Reward your staff for all their hard work during the move by taking them out from drinks or throwing a small office warming party to celebrate your new space. If you like, you could make a real event of it and invite customers and clients to celebrate your new space.
Yes, it’s true that moving office can be stressful and overwhelming. But it doesn’t need to be. Follow the tips we’ve shared here, and you will feel confident and in control every step of the way – and you will ensure your business will keep running smoothly.
New office need a facelift? Contact us today to learn more about how we can help you create your ideal modern office space.